PROJECT SCOPE: Live Event Production | Video Production | Presentation Support | Photography
The Distribution Business Management Association (DBM) Supply Chain conference was a multi-day conference aimed at educating and empowering businesses with an emphasis in the supply chain industry. Professionalism in presentation was important to the client so that it carried between the event staging, website design, video production, and presentation support. This all-in-one event solution included a themed presentation template, professional and cost effective staging, an introduction video for the conference, on-site support for one main ballroom and 3 breakout sessions, and capturing the event via a live-mixed video stream and photography.
Live Event Production
We began by discussing the audio and visual goals with the client, and then we created a to-scale room and staging layout. We then compiled an equipment needs list which was met in part with our equipment and also items that were locally rented at the conference location. On the week of the event, we traveled to the conference location, managed the set up of the equipment and successfully ran the audio, video, and lighting for the three day conference. We supported breakout rooms with the necessary AV and on-site support to ensure every meeting, cocktail hour, and presentation was successful.
Aspects of Event Production
- Room Layout and Staging Design
- Live Stream Conferencing
- Setup and On-Site AV Production
- Recording and Capturing Event via Video Recording and Photography
- Breakout Room AV Support
A professional presentation template was created for the theme of the conference. This template was sent to all of the presenters. Final versions of the presentations were compiled a few days before the event so that we could verify the proper media (images and videos) was connected, as well as fine tune transitions, fonts, and graphic layouts. This ensured the smoothest on-site operation and presentation for the conference speakers.
We dedicated a staff member with experience in professional photography to capture the event in photos. This included documenting the execution of the conference theme, conference presenters, cocktail hours, awards ceremonies, and overall energy of the event. The photos were then published online for viewing and downloading from any of the conference attenders.
Video played a large role at the event, from the pre-conference introduction video to the event recording. An introduction to the conference was recorded from footage captured at previous events, which helped build excitement for the event. The event and presentations were recorded from the live video feed in the main session ballroom, which were published online for viewing and sharing after the event.
Video Production Features
- Multi-Camera Setup
- Live Video Switching
- Video Editing for Introduction Video
- Intro Video Script Writing
- Video Interviews
- Live Video Recording